The Authority to Proceed (ATP) is used to record requests to third parties for inspections and approvals – generally in accordance with contract requirements. As well as providing a platform for formalizing the approval process, it also provides a way of proving the timing of requests which can be important when notification periods are required (and enforced) by the client. If your project is proceeding in a cooperative manner then this functionality of Civil Pro may not be required. If you are using Civil Pro Mobile, the Approval Request/Response System generally replaces this functionality in most cases.
The ATP register is accessed from the Quality Assurance section of the Main Menu.
- ATP Number – a sequential number for each project (generated automatically)
- Description – a description of the individual items to inspect
- Date Submitted – the date the ATP was submitted
- Time Submitted – the time the ATP was submitted
- Requested By – the user creating the ATP
- Sent To – the person to whom the ATP is addressed
- Date Response Required – the date a response to the ATP with approval or otherwise is expected
ATP Inspection item fields
- Lot – the lots to be inspected
- Item to Inspect – the detail of what is to be inspected for the Lot (a brief description)
- Date to Inspect – the date the item will be ready for inspection
- Time to Inspect – the time the item will be ready for inspection
- Approved By – the person approving the item
- Approval Comments – any comments or conditions relating to the approval
- Date Approved – the date the inspection item was approved
Adding a new ATP
To create a new ATP, click on the New ATP button of the Register Menu. This will start the new ATP Wizard. As with all Civil Pro forms, only the coloured fields are compulsory.
The new ATP wizard
- When the New ATP Wizard starts, you will be prompted to specify the person the ATP is to and the description. The remaining fields are completed automatically. Enter the data and click Next.
- The next screen prompts for a list of items requiring approval as part of this ATP. You can add as many items as you need to. You can even use this list to specify a schedule of inspections for an inspector, with the time field being used to identify when they are required at each site. Complete the applicable fields, and click Next.
- Review the summary and either click Finish to complete, or click the back arrow button in the top left to return to previous page.
Updating an ATP
To update an ATP:
- Enable Editing using the button at the left end of the Register Menu, or use the Context Menu option to do the same. Then directly update data in the grid.
- Update any field directly in the Detail Panel. If the Detail Panel is not visible, double click any record to show it.
The inspections for each ATP can be edited using the Detail Panel. Under the ATP Details in the Panel, a grid displays the inspections where they can be updated.
Updating the ATP number
If you need to edit the ATP Number, this can only be done using the Detail Panel.
- Invoke the Context Menus for the ATP Detail Panel (right click on any of the grey area in the Detail Panel) – refer to the Lot Register section on Editing Lot Numbers for more information.
- Select the Edit ATP Number function.
- Edit the ATP Number to the desired, unique ATP number.
Deleting an ATP
To delete a record:
- enable editing and select the record to delete,
- press the delete key.
ATPs are linked to Lots during their creation. These relationships are listed in the Related Items Panel and can be added/deleted as described in the Adding, Updating and Deleting topic. When a Lot is added to an ATP however, it is added with a description of the inspection as TBA – this must then be updated in the ATP Details Panel.